docflow.studio Docs

Your text. A finished document.

This guide takes you from existing text through layout and style to signature, share link, PDF, or print.

Quickstart

01Paste your existing text into the Studio. Blank lines are enough for a clean basic structure.
02Choose a layout and press “Format automatically”. Your wording stays intact.
03Open Profile & style. Choose a calm starting style or adjust typography, rhythm, and colors with controlled options.
04Review the preview and open Finish. Optionally add a signature and choose link, PDF, or print.

Feature overview

Live transformation: Pasted text becomes a semantically structured document with an immediate preview.
Plain text and Markdown: Automatic detection, optional docflow labels, and familiar Markdown syntax can be combined.
Profile & style: Curated styles, calibrated type pairings, color roles, density, reading width, sender details, and light or dark logos.
Document layer: Transparent letterhead or custom artwork appears identically on web, PDF, and print.
Contrast validation: Text, heading, muted, and accent colors show their exact WCAG contrast ratio.
Switch layouts: Available layouts can be switched without reprocessing the text.
Finish: Share link, rich text, Markdown, signature, PDF, and print are grouped in one guided finish panel.
Document library: Published documents appear with date, layout, and share link in the document library.
German and English: The interface, error messages, and documentation are localized.
Keyboard controls: The command palette, PDF export, and publishing are available through shortcuts.

Writing input

The easiest way: just write normally

You do not need commands or Markdown. Separate paragraphs with a blank line and press “Format automatically”. docflow detects the basic structure itself.

What sits above the editor

The editor keeps out of the way: a box for your text, a picker for ready-made examples, and a Help toggle. That is all you need.

Insert example— loads a ready-made text to try out

Help— shows the optional labels

What plain text does automatically

The first short standalone line becomes the title.
Blank lines separate paragraphs.
Short standalone lines become section headings.
Lines beginning with -, *, or 1. become lists.

Optional labels

Use these only when you want to control the structure yourself. The same building blocks are available through Help in the editor.

Title:main title

Subtitle:line above the title

Kicker:alias for Subtitle

Section:section heading

Note:highlighted box

Callout:alias for Note

Quote:featured quotation

Figure:value | description

Stat:alias for Figure

Signature:closing or CTA

Closing:alias for Signature

Divider:divider line

Title: Response to the notice dated 12 June 2026
Subtitle: Customer number 12345

Section: Reasoning
This is the regular body text.

- First attachment
- Second attachment

Note: Please confirm receipt in writing.
Quote: The exact wording to feature.
Figure: 14 days | stated deadline
Divider:
Signature: Kind regards

Markdown

You can paste complete Markdown or Obsidian notes. Headings, lists, quotes, links, wikilinks, highlights, images, bold, italic, inline code, and dividers are styled.

Important: docflow structures and styles. It does not add arguments, facts, or wording.

Layouts

Layouts control document structure. Style presets control typography, colors, and rhythm. You can change either independently.

One-Pager

Compact introduction, offer, or overview.

Report

Longer content with clear section hierarchy.

Letter

Styled correspondence with a flexible letterhead.

Official letter

A4 output with sender, date, and formal geometry.

Note / memo

Compact format for notes and internal summaries.

Profile & style

Start with a safe preset

The first seven presets are deliberately minimal and use a white document surface. Warm, Signature, and Midnight are separated under expressive styles. A preset applies colors, type, density, reading width, and hierarchy as one calibrated system.

Type scale

Quiet, balanced, or present controls the size of the type hierarchy.

Document density

Compact, balanced, or airy changes the vertical rhythm.

Reading width

Narrow, balanced, or wide limits line length to suit the content.

Identity and colors

Name, address, contact details, and sign-off appear only in suitable layouts. Light and dark PNG or WebP logos can be uploaded; HTTPS URLs also work. docflow chooses the appropriate variant automatically. Color roles can be adjusted individually and are checked with their contrast ratios.

Document layer and transfer

Use a transparent PNG or WebP file up to 1 MB as a document layer. Fit and opacity apply to web, PDF, and print. Import and export save the complete profile as JSON. Reset style keeps the profile, logos, and document layer.

Depending on access, Profile & style stays local to the browser or syncs with the account. Publishing saves the applied state with the document.

Finish and deliver

Finish confirms the document state and brings every delivery path together.

01 · Signature

Optionally draw with mouse, touch, trackpad, or pen, add a name, and place it in the closing area. The signature can be removed before delivery.

02 · Output

Create a share link, download a PDF, or open the browser print dialog. A finished link can be copied or opened directly.

03 · Reuse

Copy formatted text for Google Docs or Notion, or download a native Markdown file for Obsidian.

Web, PDF, and print use the same HTML/CSS rendering. Changes to content, style, or signature therefore affect every output together.

The visual signature is not identity verification, a qualified electronic signature, or a replacement for a signature platform. Only the signed-in owner can later sign a published document or replace its signature.

Keyboard: Cmd/Ctrl+K opens the command palette, Cmd/Ctrl+Shift+E exports PDF, and Cmd/Ctrl+Shift+P publishes.

Saved documents

The document library contains published documents, not automatically saved drafts. Publishing stores content, layout, style profile, and any signature as one snapshot.

Review title, publication date, and layout.
Open or copy the share link.
Print, export as PDF, or later sign your own published document.
Delete documents you no longer need together with their share link.

Open documents

Data & responsibility

docflow processes your existing text to recognise headings, sections, lists, and emphasis. It adds no arguments, facts, or wording.

Published documents are accessible to anyone with the link. For confidential or personal content, check whether a share link is appropriate.

An applied visual signature is a document annotation. It does not replace identity verification or a qualified electronic signature.